Posted: Oct 12, 2013 3:40 PM
A routine audit of money-handling by the Jefferson Davis Parish Police Jury has found shortcomings with the way some financial transactions are being handled, including deposits and purchase orders.
Auditor Ed Krielow presented the findings of the 73-page report to the jury on Wednesday, The American Press reported (http://bit.ly/cseYHv).
According to the report, which covers the fiscal year that ended Dec. 31, 2012, money was not deposited in a timely manner, as state law requires. The audit found the jury did not deposit $70,880 in receipts in a timely manner and that one check was held as long as 10 months.
An audit the previous year found the jury failed to deposit $7,742 swiftly enough, Krielow said.
State law requires that all funds be deposited daily when practicable, he said.
In their response, parish officials said they would implement procedures to ensure permit fees and receipts are deposited in a timely manner.
Krielow also said a review of cash disbursements found several purchases made by fire districts and a special ward road and bridge division contained purchase orders dated after the purchase.
A 2011 audit also found that purchases made by fire districts contained purchase orders dated after the purchases, he said.
The latest audit found that some purchase orders did not contain signatures of those responsible for authorizing the purchases, Krielow said.
A review of personnel records found that several files lacked current withholding information, documentation of new hiring registry reporting or information on proof of existence, including copies of driver licenses, Social Security cards or birth certificates.